Centralise your team's files on a secure, always-on file server — with user access control, automated backups, and remote access configured and tested before handover.
Files on personal laptops. Important docs in someone's WhatsApp. Project folders buried in random USB drives. This is how most small businesses operate — until they lose critical data or someone leaves with files only they had access to.
A properly configured file server gives your entire team one secure, organised place to store and access work — with the right permissions, version history, and automatic backups running every night. No more "I'll send it to you on WhatsApp."
central place for all your business files
data loss with automated nightly backups
access control — right people, right folders
access from office or remote via secure VPN
We recommend the right solution based on your team size, budget, and technical requirements.
| Feature | NAS (Synology / QNAP) | File Server (Samba / Windows Server) |
|---|---|---|
| Best for team size | 5–20 users | 10–50+ users |
| Setup complexity | Low — plug and play | Medium — full OS configuration |
| Power consumption | Very low (15–30W) | Higher (60–200W) |
| Hardware cost | ₹15,000–₹50,000 | ₹20,000–₹1,00,000+ |
| Custom permissions | ✓ Good | ✓ Advanced |
| Remote web access | ✓ Built-in portal | ✓ Via VPN |
| RAID redundancy | ✓ Yes | ✓ Yes |
| Active Directory integration | ✗ Limited | ✓ Full |
| Expandability | Drive slots limited | Very flexible |
Everything from hardware recommendation to handover — fully tested and documented.
We assess your team size, existing hardware, data volume, and budget to recommend the right storage solution — NAS, Samba server, or Windows Server.
Full OS installation and configuration — TrueNAS, Ubuntu Server + Samba, Windows Server, or Synology DSM — tuned for performance and security.
We design a logical shared folder hierarchy for your business — departments, projects, shared resources — with clear naming conventions your team will actually follow.
Every team member gets their own login. We configure read/write/no-access permissions per folder so employees only see what they're supposed to see.
Nightly incremental backups to a secondary drive and optionally to cloud storage (Backblaze, AWS S3). Restore procedures tested before handover.
All Windows and Mac workstations in your office connected to the file server as a network drive — just like having a local folder, but on the server.
Secure remote access for authorised employees working from home — via VPN tunnel or NAS web portal, with all traffic encrypted end-to-end.
RAID 1 or RAID 5 setup so a failed drive doesn't mean lost data. Your server keeps running while you replace the faulty drive — no downtime, no panic.
Full handover documentation explaining how the server works, how to add new users, and what to do if something goes wrong. Plus a training session for your admin.
A clear, step-by-step process from your first call to a working file server.
We understand your team size, current file sharing situation, hardware budget, and access requirements. Usually 30 minutes — often all we need.
We recommend the right platform (NAS vs. server), hardware spec, and folder/permission structure. You approve before we buy or install anything.
Server assembled or NAS unboxed, OS installed, drives formatted, RAID configured. Done in your office or remotely on an existing machine.
Shared folder hierarchy created, every team member added as a user with the correct access level per folder. Tested with sample accounts before going live.
Automated backup jobs configured and tested. Remote access enabled and tested from outside the office network to confirm it works reliably.
Network drives mapped on all workstations. Documentation handed over. Admin trained. 30-day support window for any questions or adjustments.
We recommend based on your needs — not on what we're most comfortable with.
Straight answers to common questions about file server setup.
Book a free consultation — we'll assess your team's needs and recommend the right file server solution for your budget.
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